Prior to the pandemic and its ensuing shutdown orders, co-op apartment closings would typically occur at the office of the cooperative’s transfer agent, usually the managing agent or more often the cooperative’s legal counsel. All parties would come together in a conference room and the closing would be finalized in a couple of hours or less. At the end of the closing, keys and handshakes would be exchanged. In those happy pre-pandemic days, the big issue was whether to allow coffee and drinks at the closing table as they posed the most serious threat. Now, however, closings have been dramatically affected by a real and pervasive threat.
As the transfer agent for a number of cooperatives, we have adapted to the new realities by conducting our closings in a remote fashion and there is no in-person contact or meeting between the parties. This has allowed shareholders to continue to sell their apartments and purchasers to become shareholders in their new cooperatives. In turn, this is allowing cooperatives to continue to generate revenue from the closings, such as flip tax and other charges. Given the difficulties both the co-op and the face in this new market, remote closings provide the opportunity for transactions to occur even with the current limitations and restrictions.
The remote closing process is simple in theory, but difficult to execute in practice as there are now more variables to deal with and the inherent difficulty of not having all parties in the same room. With the model we have created once all parties schedule a closing date, we move forward with producing and finalizing the closing documents.
While the parties’ requirements for each closing are different (some require escrow agreements and may be delayed due to the wiring of funds issues) all parties involved are working together in order to complete the transaction.
While many of the features of remote transactions are new, what is clear is that they will continue to be with us long after restrictions are lifted. Some closings will return to conference rooms, but many will remain online long after the pandemic passes.
If you have any questions about this post or any other related matters, please feel free to email me at firstname.lastname@example.org. For other topics related to the coronavirus, visit our Coronavirus Thought Leadership Connection.
The information contained in this post may not reflect the most current developments, as the subject matter is extremely fluid and constantly changing. Please continue to monitor this site for ongoing developments. Readers are also cautioned against taking any action based on information contained herein without first seeking advice from professional legal counsel.
Pamela Muschler is the Senior Real Estate Paralegal for the firm’s New York Real Estate & Finance Law Practice Group and is the Closing Department Coordinator. In these roles, she has been instrumental in creating the online process for closings. A native of Maryland, Muschler has over 25 years of legal experience assisting cooperatives and other real estate entities in their transactional work.